Welcome to our Race Club/Work Sign up system. Once you have read the volunteer descriptions below, you will find the link for volunteer sign up at the bottom of this section. The form is an “open” spreadsheet with three separate tabs at the bottom of the spreadsheet for Clean Up, GMVS Club races, and USSA & FIS races. You will need to sign up for the desired duty and provide your email address. An email will go out prior to your commitment confirming your race club/work date. If you are unable to fulfill your assignment, remove your name from the spreadsheet. If you do so after the reminder email,you will then be responsible for finding a replacement. You will need to work a total of 3 full day credits to receive your race deposit back at the end of the season.
Race Day Job Responsibilities
(No experience necessary. We provide “on the job training.”)
Registration- 1/4 race day credit (2 to 4 people)
Arrive at 7:00 am to help set up the registration table
Hand out bibs, tickets, and check off athletes
Help get up score board
Help with ticket return and counting money (some races)
Plan on staying until 9:30 am
Bib Collection – 1/4 race day credit (2 people)
Arrival time varies. You need to be available from 12:00 pm until all racers are down the course
Stand at the finish and collect bibs
Once the race is completed, sort the bibs in numerical order, group in sets of ten, rubber band and put bibs in bin
Gate Keeper – 1.0 credit (6-10 people)
Arrive 30 minutes prior to start of race (around 9-9:30 unless otherwise noted)
Record bib numbers of athletes who did not pass the gates as set. Gate Keepers are part of the course crew and may be asked to help in course maintenance. Also- please let us know if you don’t ski. You can gate keep from the last gate, but we need to know up front. Plan on being here for the day, ending at approximately 2:30 pm.
Arrive 30 minutes prior to start of race (around 9-9:30 am)
Sit in timing booth and announce times.
Score Board – 1/2 credit (2 people) (No score board for U12/U10 races)
Arrive 30 minutes prior to start of race (8:30 am)
Write the names (registration people can help) on the score sheet and attach to board (This can be done the day before the race). Write down times. The times you write are “unofficial.” Official results are posted on line from the computerized timing software at the end of each run.
Club House Clean Up
Cleaning starts at about 3:00 as we need most people to be cleared out for cleaning. You can sign up for upstairs and downstairs separately.
Upstairs (3/4 race day credit/family)
Vacuum all over and move tables to vacuum under tables then move tables back, take trash out to dumpster next to main lodge, put new liners in and tie to ensure bag stays up, wipe down tables and microwaves, put all loose items in the lost and found.
Downstairs (1/2 race day credit/family)
Clean the bathrooms and hallway floor outside of the bathroom, vacuum the coaches’ room, and sweep the floors and stairs.
Link to sign up will be added on October 10th 2018